HR-Policy

1. Company Overview

Rosea Landscapes is a Bangalore-based landscape design and contracting firm committed to crafting innovative, sustainable and beautiful outdoor spaces. We offer end-to-end services across design, execution, maintenance, and supply of garden essentials. This manual ensures clarity and consistency in how we treat and support every team member — from designers to site crews.

2. Employment & Appointment

• All hires receive a formal appointment letter issued by management.
• Every new employee undergoes a 3-month probation during which performance and fit are assessed.
• Confirmation of employment is provided in writing after successful probation.
• The company reserves the right to terminate employment during or after probation subject to the notice terms stated in the appointment letter.

3. Working Hours & Attendance

• Standard office hours: 9:30 AM – 6:30 PM (Mon–Sat). Sunday is the weekly holiday.
• Employees receive a 1-hour lunch break daily.
• Design team: flexible scheduling but must complete 48 working hours per week (lunch excluded). They may meet this across 5 or 6 days as required.
• Daily attendance is recorded; punctuality and regular attendance are essential. Repeated lateness may affect appraisals.

4. Leave Policy

We support rest and well-being with a simple, easy-to-understand leave system:

• Casual Leave (CL) — 6 days per calendar year
• Sick Leave (SL) — 6 days per calendar year
• Earned Leave (EL) — 12 days per calendar year (accrues after 1 year)

Probationary employees are eligible for CL and SL only. All leaves should be applied and approved through the reporting manager; carry-forward of unused leave is at management discretion.

5. Code of Conduct

We expect every Rosea team member to uphold professionalism, creativity and integrity:

• Maintain respectful, safe and cooperative behaviour at work.
• Not take on outside employment or consultancy without written permission.
• Protect client confidentiality and company intellectual property at all times.
• Use company assets (vehicles, tools, laptops, drawings) responsibly and only for official purposes.

6. Salary, Benefits & Statutory Deductions

• Salaries are disbursed on or before the 5th working day of each month.
• Compensation is governed by the appointment letter and is subject to statutory deductions such as Professional Tax, Income Tax and other applicable contributions.
• Periodic performance reviews may lead to salary revisions and benefits as per management policy.

7. Travel & Reimbursement Policy

• Official travel to sites, nurseries or client locations must be pre-approved by management.
• Reimbursements are processed on submission of approved bills/expense forms.
• Employees using company vehicles must follow company travel and safety guidelines.

8. Disciplinary Policy

To protect our people and reputation, breaches of policy or misconduct are addressed fairly and promptly:

• Offences may attract verbal/written warnings, suspension, or termination depending on severity.
• Gross misconduct, such as data theft or major breaches of confidentiality, may lead to immediate termination without notice.

9. Grievance Redressal

We encourage open communication:

• Start by discussing concerns with your immediate supervisor.
• If unresolved, escalate to HR or senior management.
• All grievances will be handled confidentially, impartially and promptly.

10. Exit Policy

• Employees should provide one month’s written notice or salary in lieu to resign.
• Return all company property (equipment, documents, keys, data access) before the final day.
• Full and final settlement will be processed within 30 days of the last working day.
• An exit interview may be conducted to ensure knowledge transfer and capture feedback.